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Sales Coordinator

Job description
The Sales & Marketing Coordinator position is responsible for organizing and coordinating a variety of general administrative activities in support of the NHS, sales department, and marketing department.

PRIMARY RESPONSIBILITIES include the following (additional duties may be assigned):

Manage MLS Content, Input, and Maintenance

  • Ensure follow through with administrative activities and completes assignments.
  • Takes photos of all completed inventory homes.
  • Edits photos and uploads into the Multiple Listing Service
  • Assist New Home Specialists with Community Home Checklist, and assists NHS with Community Check Lists when in communities taking pictures.
  • Set-up MLS To Be Built listings, Inventory listings and manage pricing.
  • Generates and Monitors the Following Reports

Deficiencies or concerns relating to MLS

  • Update Master Pricing List for website and sales team
  • Updates required information into Fast programs
  • Update NHS and helps maintain Community Standards and HOA Changes
  • Assists Director of Sales with Monthly Pricing reports/meetings

Assists Director of Sales with monthly market analysis of each of our communities

  • Follows monthly pricing procedure for presold and Inventory Homes
  • Fills out monthly Pricing Matrix needed for our monthly pricing meeting
  • Assists Director of Sales with pricing meeting
  • Fills out and maintains monthly inventory price reduction report
  • Creates and maintains binders to keep our reports in for future reference and tracking
  • Proofing and editing programs/marketing pieces

Process Contract Cancelations

  • Re-Price Spec Inventory after cancelation
  • Confirm information is correct in Fast Sales
  • Relist Inventory Home in MLS for sale
  • Determine reason for cancelation and communicate with the team.

Coordinates Assembly and Distribution of Homeowner Gifts

  • Communicate with NHS / Project Managers to deliver/mail buyer’s closing gift to New Home Orientation or at closing.
  • Verify closing gift needs and order supplies as needed in advance for projected closings

Coordinates and tracks Homebuyer Referral Program

  • Work with Director of Marketing to order and keep referral incentive/gift in stock
  • Track referrals in excel program
  • Mail or deliver referral cards to homeowners, employees, or trades partners

Assist Front Desk During Lunch Breaks and Time Off

  • Greet customers that come into our corporate office
  • Cover front desk phone
  • Assist with handing out vendor checks
  • Send and receive packages


The Sales & Marketing Coordinator works with New Home Specialists, Sales & Marketing departments, and internal departments in the obtainment of sales goals. Reports directly to Director of Sales.


Has the authority to carry out decisions made by the Director of Sales.


  • Prior experience in sales or customer service desired.
  • Excellent written and oral skills, and organizational proficiency.
  • Ability to manage multiple projects simultaneously with accuracy and attention to detail.
  • Must be motivated self-starter with excellent communication, organization and time management skills.
  • Strong interpersonal and customer service skills, high integrity, and strong attention to detail are required.
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701 South Allen Street #104, Meridian, ID 83642 | 208-433-8800